MINUTES OF MEETING LAKE MATTIE PRESERVE
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Lake Mattie Preserve Community Development District was held Wednesday, January 18, 2023 at 11:33 a.m. at 2235 Crump Road, Winter Haven, Florida.

Present and constituting a quorum:

Les Dunson	Vice Chairman
Lee Moore	Assistant Secretary
Tom Franklin	Assistant Secretary
Rocky Owen	Assistant Secretary Also present were:
Jill Burns	District Manager, GMS
Grace Kobitter	District Counsel, KVW Law
Bryan Hunter by Zoom	District Engineer, Hunter Engineering

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order and called the roll. Four Board members were present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
There were no members of the public present for the meeting.

THIRD ORDER OF BUSINESS	Approval of Minutes of the November 29,
2022 Landowners’ and Board of Supervisors Meetings
Ms. Burns presented the minutes of the November 29, 2022 Landowners’ and Board of Supervisors meetings and asked for any corrections or comments from the Board. There being none, there was a motion of approval.

On MOTION by Mr. Franklin, seconded by Mr. Dunson, with all in favor, the Minutes of the November 29, 2022 Landowners’ and Board of Supervisors Meetings, were approved.

FOURTH ORDER OF BUSINESS	Consideration	of	Resolution	2023-06
Rescheduling the Hearing on the Fiscal Year 2021/2022 and Fiscal Year 2022/2023 Budgets
Ms. Burns presented Resolution 2023-06 stating that when they originally set the hearing, it was before they had moved the meeting date and time. She explained this resolution was rescheduling the hearing to today.

On MOTION by Mr. Moore, seconded by Mr. Dunson, with all in favor, Resolution 2023-06 Rescheduling the Hearing on the Fiscal Year 2021/2022 and Fiscal Year 2022/2023 Budgets, was approved.

FIFTH ORDER OF BUSINESS	Public Hearing
A. Public Hearing on the Adoption of the Fiscal Year 2021/2022 and 2022/2023 Budgets
Ms. Burns stated that this public hearing was advertised in the paper.

On MOTION by Mr. Franklin, seconded by Mr. Dunson, with all in favor, Opening the Public Hearing, was approved.

Ms. Burns stated that there were no members of the public present at this time.

On MOTION by Mr. Franklin, seconded by Mr. Dunson, with all in favor, Closing the Public Hearing, was approved.

i. Consideration of Resolution 2023-07 Adopting the District’s Fiscal Year 2021/2022 and 2022/2023 Budgets and Appropriating Funds
Ms. Burns stated that this resolution was included in the agenda package for review. She noted that 2022 was just administrative expenses that were prorated from the time that the District was established through the end of the fiscal year. She noted that for 2023 they had administrative expenses. She stated that they did include a small field contingency as well and they didn’t expect that they would need it based on the timing of development, but in the event that they had some pond bank mowing or something that needed to be done, they included that. She explained that these would only be billed as they were incurred, so they were not assessing the whole amount of the budget. She asked if anyone had any questions or changes on this. Hearing none,

On MOTION by Mr. Franklin, seconded by Mr. Dunson, with all in favor, Resolution 2023-07 Adopting the District’s Fiscal Year 2021/2022 and 2022/2023 Budgets and Appropriating Funds, was approved.

SIXTH ORDER OF BUSINESS	Consideration	of	Contract	Agreement
with Polk County Property Appraiser
Ms. Burns noted that Polk County required an annual agreement. She explained that this was for Fiscal Year 2023, which would allow them to collect on the tax roll for November 2023.

SEVENTH ORDER OF BUSINESS	Consideration of 2023 Data Sharing and
Usage Agreement
Ms. Burns noted that this agreement was administrative for their office to not disclose exempt parcels. She asked if anyone had any questions. Hearing none,

On MOTION by Mr. Franklin, seconded by Mr. Dunson, with all in favor, the Contract Agreement with Polk County Property Appraiser and the 2023 Data Sharing and Usage Agreement, were approved.

EIGHTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Kobitter stated that the validation hearing was held on December 20, 2022 at 9:00 a.m.

Engineer
Mr. Hunter stated that the permitting effort was underway. He explained that they had been seeking their ERP permit with the water management District and they received an email last week with a couple of minor comments that they responded to on Friday 13th. He stated that he thought that they had addressed all their concerns and he would expect a permit within the next 20 or 30 days for the entire site of the stormwater management system. He noted that they had submitted for their driveway applications through Polk County’s level 2 process back in mid to late November. He added that he had just noticed that they had issued a few comments that he had not reviewed yet, so he would check those out this week. He noted that the City of Auburndale was in a little bit of a holding pattern trying to work out the issues surrounding their force main compacity. He noted that he thought that there was a Developer’s Agreement being drafted that would address the compacity for a number of lots. He further explained that as soon as that got worked out, he

thought that they were going to accept their application for their site developer review, and it would hopefully happen in the next few weeks or 30-days.

District Manager’s Report
Approval of Check Register
Ms. Burns noted that the check register was through November 30th and the total amount was $11,906.95. She asked if anyone had any questions on the invoices. Hearing none,

On MOTION by Mr. Dunson, seconded by Mr. Franklin, with all in favor, the Check Register totaling $11,906.95, was approved.

Balance Sheet and Income Statement
Ms. Burns noted that the financial statements through November 30th were included in the agenda package for review and there was no action necessary from Board.

NINTH ORDER OF BUSINESS	Other Business
There being none, the next item followed.

TENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being none, the next item followed.

ELEVENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Dunson, seconded by Mr. Franklin, with all in favor, the meeting was adjourned.

Secretary/Assistant Secretary

Chairman/Vice Chairman